Reusable quotation worksheet
Auto Parts Supplier Quote Comparison Template
A quote-comparison sheet should show why prices differ. It should not force unlike offers into one unit-price column or hide missing specifications, packaging, evidence, and risk.
When to use this guide
Use one row per SKU and separate commercial, supplier, quality, and logistics fields. The selected supplier should win on the defined order, not on an incomplete headline price.
Quote comparison worksheet
Compare the same SKU, quantity, currency and delivery point. Request every missing charge before comparing totals; EXW and FOB prices are not directly comparable.
Examples only: no real supplier, price, bank account or confirmed fitment. Unknown costs stay blank; never treat them as zero.
| Field | Fictional example A | Fictional example B |
|---|---|---|
| Supplier / offer | Fictional example A | Fictional example B |
| SKU / reference | DEMO-001 | DEMO-001 |
| Specification revision | R1 | R2 |
| Quantity / unit | 500 | 500 |
| Currency | USD | USD |
| Unit price | 8.00 | 8.30 |
| MOQ | 500 | 1,000 |
| Sample / tooling fee | Pending confirmation | Pending confirmation |
| Packaging scope | Pending confirmation | Pending confirmation |
| Incoterm + named place | EXW Guangzhou | FOB Guangzhou |
| China inland charges | Pending confirmation | Pending confirmation |
| Export handling | Pending confirmation | Pending confirmation |
| International freight | Pending confirmation | Pending confirmation |
| Duty / tax (broker estimate) | Pending confirmation | Pending confirmation |
| Fitment evidence | Pending confirmation | Pending confirmation |
| Document reference / scope | Pending confirmation | Pending confirmation |
| Lead time / validity | Pending confirmation | Pending confirmation |
| Open question / owner | Specification mismatch: clarify before comparing | Specification mismatch: clarify before comparing |
Decision checklist
What the buyer should verify
SKU comparison
Track part reference, application, material, quality level, quantity, MOQ, unit price, sample, tooling, lead time, and supplier response by SKU.
Commercial comparison
Record currency, Incoterm, delivery point, payment schedule, tax basis, quotation validity, warranty terms, and exclusions.
Evidence comparison
Score supplier identity, factory role, sample result, certificates, inspection access, product evidence, and response to technical questions.
Landed-risk comparison
Add packaging, domestic transport, inspection, consolidation, freight assumptions, duty inputs, and likely correction or delay exposure.
Working sequence
Move from supplier claim to buyer decision
Lock the comparison basis
Use one RFQ revision, quantity, quality level, packaging requirement, destination, and Incoterm for every candidate.
Record included and excluded scope
Turn blank cells into clear yes, no, not included, alternative proposed, or evidence pending answers.
Separate price from confidence
Give commercial value and supplier evidence separate scores so a low price cannot hide a weak or unverified offer.
Issue the final clarification
Ask the preferred supplier to confirm every changed field in the final quotation or proforma invoice before payment.
Evidence to collect
- One RFQ revision and SKU-level comparison
- MOQ, unit price, sample, tooling, packaging, and Incoterm
- Supplier role, verification, sample, certificate, and inspection evidence
- Lead time, payment, correction, warranty, and document scope
- Landed-cost inputs and unresolved risk notes
Warning signs
- The worksheet ranks suppliers by price without showing specification differences.
- Missing data is treated as included rather than unresolved.
- Supplier identity and sample evidence are not part of the decision.
Responsibility boundary
The template supports a procurement decision. Freight, duty, tax, certification, warranty, and market-compliance inputs should be confirmed by the appropriate provider before final landed-cost approval.
Related Kymon service
Comparable supplier quotations
Kymon can normalize supplier quotes and label differences in product, commercial, evidence, and shipment scope.
Review service scopeFrequently asked questions
Tell Us What Parts You Need
Share your requirements and a way to reach you. You can add vehicle, destination, and packaging details below.
Your Parts Request
A part name or description is enough to start.
- RFQ review based on the information you submit
- Quote timing confirmed after the SKU scope is clear
- Commercial terms clarified before order confirmation
- Sample availability checked by SKU and supplier