Shipment-release worksheet
Auto Parts Pre-Shipment QC Checklist
The checklist should connect the presented batch to the approved order and show whether open issues affect release. It should be written before inspection, not after the report arrives.
When to use this guide
Use this page to prepare the purchase order, approved sample, inspection scope, defect rules, measurements, packaging standard, and shipment-release responsibilities.
Decision checklist
What the buyer should verify
Order identity
Match supplier, purchase order, SKU, OE reference, description, approved revision, quantity, production lot, and inspection location.
Product checks
Define workmanship, dimensions, connectors, orientation, markings, selected functions, materials, accessories, and product-specific test evidence.
Sampling and defects
State the lot presentation, sample size, selection method, critical, major, and minor definitions, acceptance rule, and any 100 percent checks.
Packing and release
Review unit packaging, labels, carton marks, quantity per carton, dimensions, weight, pallets, documents, open issues, corrections, and buyer release.
Working sequence
Move from supplier claim to buyer decision
Prepare the reference pack
Share the final RFQ, purchase order, approved sample or drawing, artwork, packaging standard, and supplier correction record.
Present the finished lot
Confirm production completion, packed quantity, accessible cartons, SKU separation, and whether the lot can support meaningful sampling.
Record findings clearly
Link each defect, measurement, failed check, or missing document to an affected SKU and quantity where possible.
Close the release decision
Record release, hold, rework, reinspection, concession, or cancellation with the supporting evidence and decision owner.
Evidence to collect
- Approved order, sample, drawing, artwork, and packaging reference
- Presented quantity, sample selection, and defect record
- Photos, measurements, selected functions, labels, and markings
- Carton counts, dimensions, weights, marks, pallets, and protection
- Correction evidence, documents, and buyer release decision
Warning signs
- The report cannot identify which order revision or sample was used.
- Sampling, defect definitions, and acceptance rules are missing.
- Packing data and documents are prepared separately from the inspected goods.
Responsibility boundary
A general QC checklist does not define the full control plan for every product. Safety-critical, regulated, electrical, chemical, or performance-sensitive parts may require specialist testing and market-specific evidence.
Related Kymon service
Quality inspection coordination
Kymon coordinates an agreed inspection scope with local QC partners and keeps the buyer release decision tied to evidence.
Review service scopeFrequently asked questions
What should be checked before shipping auto parts?
Check product identity, quantity, approved specification, selected dimensions or functions, defects, labels, packaging, carton data, documents, corrections, and the buyer release status.
Is AQL inspection enough for every auto part?
No. Sampling can support a batch decision, but critical characteristics, regulated parts, destructive tests, traceability, or safety functions may need additional controls.
Who decides whether the shipment can leave?
The inspector reports evidence against the agreed scope. The buyer or authorized decision maker approves release, rework, concession, reinspection, or hold.
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